HOW TO POST YOUR EVENT

Determine what kind of event you are adding. Different types of events require different formatting to show up correctly on the calendar. Compare your event with the following types and examples, then follow directions below for your type of event(s).

  1. Single, One-Time, Stand-Alone Event – e.g. one time concert, single meeting class or lecture, single night performance
  2. Recurring Event – same event occurs multiple times (weekly, monthly) with an exception thrown in, but the same title and event description apply to each meeting.  Examples would be if a performance runs both Friday and Saturday night at 7 pm, but has a matinee on Sunday at 3 pm, or a jam session meets every Thursday except Thanksgiving week when it meets Wednesday instead.

SINGLE, ONE-TIME, STAND-ALONE EVENT

  1. Confirm that this event happens one time.  It begins and ends on the same day and does not repeat on any other days. 
  2. After entering your date and time info, double check the statement in italicized gray under the date fields to be sure that you have entered info correctly. 
  3. Do not click “Schedule Multiple Events.” This is for repeating events only.  (If you have a new, separate event to add, after you click “Submit Event” click “View Submitted Events” then blue “Add New” button to add a new separate event.)
  1. Fill in the rest of the event information fields..
  2. Check box to accept Terms of Submission.  Click “Submit Event.”
  3. Click on “View Submitted Events” to check that your event is listed and information is correct.
  4. Click on blue “Add New” button to add another event.

RECURRING EVENT

  1. Confirm that this event is the same exact thing, happening over multiple sessions, that may or may not occur at regular intervals.  The title and description should easily apply to all events.  The only thing that may be different is an “oddball” session day that is different from the rest.
  2. For start/end, enter the day and times of the first session only.  E.g. if art class meets Fridays from Dec. 1-Dec. 29, for first session enter Dec. 1, 3-5pm, Dec. 1 in start/end fields.  Be sure start day and end day is the same – you are entering start/end date for first session only and not the whole series.
  3. After entering your date and time info, double check the statement in italicized gray under the date fields to be sure that you have entered first session info correctly. 
  4. To add additional Friday meetings or repeats of the original first session you just added, click on “Schedule Multiple Events” button in Recurring Event field.
  1. In the expanded field, select “weekly” frequency under “Happens” drop down menu.
  2. Check that your chosen “every” interval and “on” day are correct.
  3. Fill in end date of the series by selecting End ‘on’ and click the end date on the calendar.
  4. Double check the statement in italicized gray under the date fields to be sure that you have entered info correctly. 
  1. If you have a date or time that is outside of the recurring schedule pattern, click on Add More Events. (e.g. instead of meeting on 12/22 Friday, your class will meet on 12/23 Saturday).  Next to “on” field, select additional date. Enter times and select “same day.” Double check the statement in italicized gray under the date fields to be sure that you have entered info correctly. 
  2. If you have a disruption in the regularly scheduled meeting and it skips a week, click on Add Exception button.  Fill in frequency and date of exception.  (e.g. class will not meet once on 12/22).
  1. Fill in the rest of the event information fields. 
  2. Check box to accept Terms of Submission.  Click “Submit Event.”
  3. Click on “View Submitted Events” to check that your recurring event starts, ends and repeats as you wish.  A separate entry will appear for each separate occurrence.  If your recurring event does not appear to end on the date you selected, click edit event on the first session and double check that the year is correct.  Sometimes the calendar defaults to one year ahead and you may have to click back to the current year.